Booth Designation: Food Vendors will learn of their booth location upon arrival at event. All vendors’ placements are subject to change. Vendors may request spots, but will not be guaranteed any particular location.
Booth Fees: $400 (10x10 booth)
Cancellation Policy: Cancellations received before May 7, 2021 will receive a 50% refund. No refunds are given after May 7, 2021.
Clean Up: Vendors are responsible for cleaning around their booth space for all garbage, sweeping, etc., at conclusion of event. Unsatisfactory cleaning of booth space area will result in the depositing of $200 clean-up deposit check.
Date/Hours: Saturday, July 10, 11am-6pm, Sunday, July 11, 11am-5pm (please note that you are welcome to stay open later on Saturday evening, but we do require that all vendors stay until at least 7pm)
Electricity: Lay It Out Events is able to provide 15 amps of power for each 10x10 space rented. If you require more power, it is available at an additional cost of $50 per 15amps. Please indicate electricity needs when turning in your application. Generators are not allowed during the event. You may use your generator overnight. There is no power provided overnight.
Fire Code: Please refer to the City of Bend Mobile Food Cart requirements for your onsite responsiblities. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Insurance: Participation in the Bend Summer Festival requires proof of adequate liability insurance. Copies MUST BE emailed to karin@layitoutevents.com or mailed to Lay It Out Events no later than two weeks prior to the event date.
Failure to do so will result in denied participation at the event, and your event fees will not be refunded.
Insurance: ALL VENDORS MUST HAVE INSURANCE. Please have your insurance company send a certificate of insurance and list as additionally insured:
• Lay It Out Events 704 NW Georgia, Bend, OR 97703
• The City of Bend 710 Wall Street, Bend, OR 97703
Location: Minnesota Ave between Bond St & Wall St
Parking / Loading and Unloading: Each Food Vendor will be given a set up time prior to the event. These times will be strictly abided by so as to keep traffic flowing as much as possible. Parking during the event is the responsibility of the vendor. No vehicles will be allowed to remain in the event area. At no point should the alley way be blocked. Please load and unload as quickly as possible to allow other vendors in. Event vehicles may come on to the event site, following the conclusion of the event (Sunday after 5pm), only after officially "checking out" with the on site food vendor manager. Please load and unload as quickly as possible to allow other vendors in. If you need assistance, please let a Lay It Out Events staff personnel know.
Sales of Alcohol: Alcohol vendors will be allowed to sell tastes of their products as well as bottles. Vinters will be allowed to sell glass pours. You must be approved through the OLCC in order to do so. Details will be sent to you with paperwork upon approval of your application which MUST BE RETURNED TO LIOE BY MAY 7, 2021, along with a check for $55 made out to LIOE which will cover city review and OLCC fees for the 2 days of the event. We will have you permitting for you upon arrival at the event.
Security: Vendors may leave booths set up overnight. Lay It Out Events will be providing overnight security, however, Lay It Out Events is not responsible for any loss, stolen, or damaged items.
Tents and Weights: Lay It Out Events will provide a tent for each vendor as well as weights for the provided tent. You will be responsible for providing your own tables, linens, and other décor. The tents do not have side walls, so plan to bring tarps or other material to cover your product after your area has closed.
Water: There is water available if needed. Please coordinate with your area coordinator in order to get access.