Booth Designation: Vendors will learn of their booth location upon arrival at event. All vendors’ placements are subject to change. Vendors may request spots, but will not be guaranteed any particular location.
Standard Booth Fees: $550 (10×10 booth)
Corner Booth Fees:
$700 (10×10 booth)
Cancellation Policy: Cancellations received before May 7, 2022 will receive a 50% refund. No refunds are given after May 7, 2022.
Clean Up: Vendors are responsible for cleaning around their booth space for all garbage, sweeping, etc., at conclusion of event.
Date/Hours: Saturday, July 9, 11am-6pm, Sunday, July 10, 11am-5pm (please note that you are welcome to stay open later on Saturday evening, but we do require that all vendors stay until at least 6pm)
Electricity: There is no electricity available.
Fire Code: Please refer to the City of Bend Mobile Food Cart requirements for your onsite responsiblities. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Insurance: Participation in the Bend Summer Festival requires proof of adequate liability insurance. Copies MUST BE emailed to megan@layitoutevents.com or mailed to Lay It Out Events no later than two weeks prior to the event date.
Failure to do so will result in denied participation at the event, and your event fees will not be refunded.
Insurance: ALL VENDORS MUST HAVE INSURANCE. Please have your insurance company send a certificate of insurance and list as additionally insured:
• Lay It Out Events 704 NW Georgia, Bend, OR 97703
• The City of Bend 710 Wall Street, Bend, OR 97703
Location: Oregon Ave.
Parking / Loading and Unloading: Each Vendor will be given a set up time prior to the event. These times will be strictly abided by so as to keep traffic flowing as much as possible. Parking during the event is the responsibility of the vendor. No vehicles will be allowed to remain in the event area. At no point should the alley way be blocked. Please load and unload as quickly as possible to allow other vendors in. Event vehicles may come on to the event site, following the conclusion of the event (Sunday after 5pm), only after officially “checking out” with the on site food vendor manager. Please load and unload as quickly as possible to allow other vendors in. If you need assistance, please let a Lay It Out Events staff personnel know.
Sales of Alcohol: Alcohol vendors will be allowed to sell bottles only. Vinters will be allowed to provide free sample pours. You must be approved through the OLCC in order to do so. Details will be sent to you with paperwork upon approval of your application which MUST BE RETURNED TO LIOE BY MAY 7, 2022, along with a check for $55 made out to LIOE which will cover city review and OLCC fees for the 2 days of the event. We will have you permitting for you upon arrival at the event.
Security: Vendors may leave booths set up overnight. Lay It Out Events will be providing overnight security, however, Lay It Out Events is not responsible for any loss, stolen, or damaged items.
Tents and Weights: Vendors are required to provide their own tents and weights.