ADA: In an effort to make the Bend Summer Fest and all our events accessible for everyone we ask that you pay attention to the following accessibility guidelines from the City of Bend:
- Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
- All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
- Price lists should be hung 36-39 inches from the ground.
Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.
Booths: Booth spaces are 10×10 feet.
Cancellation Policy: Cancellations received by Friday, May 12, 2022 will receive a 50% refund. No refunds are given after May 12, 2022.
Clean up: Vendors are responsible for cleaning around their booth space for all garbage, sweeping, etc., at conclusion of event.
Directions and Setup: The location of the Bend Summer Fest Family Play Zone is TBD. Directions and setup information will be emailed to vendors one week prior to the event.
Fees:
- $350 for every 10×10 space.
- $175 for every 10×10 space for nonprofits.
- MANDATORY separate deposit check for $100 to be refunded after event.
- After application has been accepted, the Vendor Coordinator will reach out to you for your check deposit and your vendor fee payment.
Weights: YOU MUST BRING WEIGHTS FOR ALL FOUR CORNERS OF THE BOOTH if your are an outside vendor. Staff will be checking to make sure your tent is securely tied down at all times. If you do not have weights, you will not be allowed to open your booth or sell until you’ve weighted down your tent. For Indoor vendors you will not need either a tent or weights!
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Saturday 11am-8pm, and Sunday 11am-5pm. Vendors must stay open during all hours of the Family Play Zone area. Vendors leaving early will not be allowed to return for future events and their deposit will be cashed.
Inclement weather: Bend Summer Festival takes place outdoors. Please be prepared for weather conditions. Bend Summer Festival will take place in rain or shine as well as in high-wind and/or cold weather. No refunds will be granted due to weather. No exceptions. It is your responsibility to make sure your space is tied down day and night.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
- Bend Summer Festival, 704 NW Georgia, Bend, OR 97703
- Lay It Out, Inc., 704 NW Georgia Ave, Bend, OR 97703
- City of Bend, 555 NE 15th St., Bend, OR 97701
Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to info@layitoutevents.com. Certificates must be received two weeks prior to event start date.
Power: ABSOLUTELY NO POWER WILL BE PROVIDED. Be prepared with silent generator or pre-charged equipment.
Security: Security will be provided overnight. The Bend Summer Festival and Lay It Out Events are not responsible for lost or stolen goods.
Trash: Dumpsters are located in the alley behind US Bank. You are responsible to take your trash to these dumpsters. Do not use roll carts for your trash. They are intended for festival attendee use. Grey water tanks are also available near the dumpsters. Anyone caught dumping grey water down storm drains will immediately lose their deposit.