Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.
Booths: Booth spaces are 10x10 feet.
Cancellation Policy: Cancellations received by Friday, May 12, 2020 will receive a 50% refund. No refunds are given after May 12, 2020.
Clean up: Vendors are responsible for cleaning around their booth space for all garbage, sweeping, etc., at conclusion of event.
Directions and Setup: Bend Summer Fest Family Play Zone is located on Oregon Ave. between Bond St. and Lava Rd. Directions and setup information will be emailed to vendors one week prior to the event.
Weights: YOU MUST BRING WEIGHTS FOR ALL FOUR CORNERS OF THE BOOTH if your are an outside vendor. Staff will be checking to make sure your tent is securely tied down at all times. If you do not have weights, you will not be allowed to open your booth or sell until you’ve weighted down your tent. For Indoor vendors you will not need either a tent or weights!
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Saturday 11am-6pm, and Sunday 11am-5pm. Vendors must stay open during all hours of the Family Play Zone area. Vendors leaving early will not be allowed to return for future events and their deposit will be cashed.
Inclement weather: Bend Summer Festival takes place outdoors. Please be prepared for weather conditions. Bend Summer Festival will take place in rain or shine as well as in high-wind and/or cold weather. No refunds will be granted due to weather. No exceptions. It is your responsibility to make sure your space is tied down day and night.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to firstname.lastname@example.org. Certificates must be received two weeks prior to event start date.
Power: ABSOLUTELY NO POWER WILL BE PROVIDED. Be prepared with silent generator or pre-charged equipment.
Security: Security will be provided overnight. The Bend Summer Festival and Lay It Out Events are not responsible for lost or stolen goods.
Trash: Dumpsters are located in the alley behind US Bank. You are responsible to take your trash to these dumpsters. Do not use roll carts for your trash. They are intended for festival attendee use. Grey water tanks are also available near the dumpsters. Anyone caught dumping grey water down storm drains will immediately lose their deposit.
Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:
We may tag your social media pages in our social marketing posts, and may link to your social media pages from bendsummerfestival.com. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.
If fees are not paid by May 12, 2020 vendor space will be canceled without a refund of fees unless alternative payment arrangements have been made with the LIOE Vendor Coordinator.
The Vendor Coordinator will contact you about your deposit and payment if application is approved.
We accept cash, credit/debit or check. To pay in person, visit:
Lay It Out Events
704 NW Georgia Ave.
Bend, OR 97703
Hours: Monday through Friday, 9am and 5pm
If paying fees by phone or online, please send or drop off a deposit check separately to Lay It Out Events.
If you have any questions about your application or payment, please contact the Vendor Coordinator at email@example.com or 541-323-0964.
hereinafter referred to as “Vendor” and Bend Summer Festival, City of Bend, & Lay It Out Events hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in Bend Summer Festival the undersigned hereby agrees to the following: