The Bend Summer Festival draws nearly 40 thousand locals and visitors each year for a weekend like no other. Featuring talented artists, delicious food and libations, two stages of rockin’ music, and much more, the Bend Summer Festival is more than an event- it’s a destination.

Our Bend Business Showcase, located on Wall Street between Oregon & Greenwood Avenue, highlights local professional businesses and non-profits. We feature businesses spanning across a number of industries, including solar power, healing and wellness, nutrition, home improvement, insurance, banking, recreation and sporting goods, social media management, and more! The Bend Business Showcase gives you the opportunity to inform and educate event-goers about what makes your product or service unique. Sign up to exhibit with us and meet thousands of potential customers at one of the largest public gatherings in Central Oregon!

A response will be emailed to the address listed in the application.

For questions, please contact Jim by email at jim@koneheadproductions.com or by phone at 541-598-5335

ADA: In an effort to make the Bend Summer Festival and all our events accessible for everyone we ask that you pay attention to the following accessibility guidelines from the City of Bend:

• Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
• All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
• Price lists should be hung 36-39 inches from the ground.

Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.

Fees:

• $250 for every 5x5 space (canopy provided; please note that the 5x5 canopies do not have side curtains)
• $350 for 10x10 Nonprofit Organizations
• $450 for 10x10 Standard Inline Space
• $500 for 10x10 Inline End Cap Space
• $700 for 10x10 Frontline End Cap Space
• $1,000 for 10x20 Standard Inline Space
• $1,200 for 10x20 Inline End Cap Space
• $1,500 for 10x20 Frontline End Cap Space
• Other size combinations can be negotiated by contacting Jim Kone.
• Please submit booth fees after receiving your invoice.

Electricity: Lay It Out Events is able to provide 15 amps of power for each 10x10 space rented. If you require more power, it is available at an additional cost of $50 per 15-amps. Please indicate electricity needs when turning in your application. Generators are not allowed during the event. You may use your generator overnight. There is no power provided overnight.

Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire Prevention Division at 541-322-6309. Please see the attached document “Special Event Guidelines”.

Hours of Operation: Saturday, July 10 11am-6pm, Sunday, July 11 11am-5pm (please note that you are welcome to stay open later on Saturday evening, but we do require that all vendors stay until at least 7pm)

Inclement weather: Bend Summer Festival takes place rain, snow or shine as well as in high-wind. No refunds will be granted due to weather. No exceptions.

Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:

• Bend Summer Festival, 704 NW Georgia, Bend, OR 97703
• Lay It Out, Inc, 704 NW Georgia Ave, Bend, OR 97703
• Konehead Productions, 20610 Jayhawk Lane, Bend, OR 97702

Please send all certificates to jim@koneheadproductions.

Certificates must be received two weeks prior to event start date.

Parking & Loading/Unloading:

Power: We will do everything we can to make sure your power is up and running during event hours. However power is provided by generators, which come with complications. Please be patient and understand that outages may occur as everyone initially turns on their appliances and lights at the beginning of the event. Additional power is available for $50 per outlet (each outlet not to exceed 15 amps). Be prepared with a 50 ft. extension cord. Please do not bring an extension cord longer than 50 feet. If you use additional power not outlined on your application your deposit will be used as compensation for the additional usage. The outlets provided are standard three prong outlets. You will need to provide your own adapter if you require it. In order for the event to run smoothly and the entire system to be sized accordingly, please present your individual power needs as soon as possible (voltage and amperage). Staff will be monitoring power usage throughout the event to ensure compliance. Power is only available during open hours. Please note, heat will not be left on overnight. Any products susceptible to freezing should not be left overnight. Please list all appliances and amps at the end of this application.

Security: Vendors may leave booths set up overnight. Lay It Out Events will be providing overnight security, however, Lay It Out Events is not responsible for any loss, stolen, or damaged items.

Tents and Weights: Lay It Out Events will provide a tent for each vendor as well as weights for the provided tent. You will be responsible for providing your own tables, linens, and other décor. The tents do not have side walls, so plan to bring tarps or other material to cover your product after your area has closed.

After submitting this form, Konehead Productions will send you an invoice.

No percentage of sales required. You're welcome to pay by check or credit card.

SPECIAL EVENT GUIDELINES

Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:

• Shall not be located within 20 feet of buildings, parked vehicles, or internal combustion engines (including generators).
• Shall be adequately roped, braced, and anchored to withstand weather elements and prevent collapsing.
• Shall secure all compressed gas cylinders (propane, helium, etc) to prevent tip-over.
• Shall prohibit smoking at all times.
• Open flame devices, such as candles or oil lamps, may not be used unless the total area of all individual canopies that are grouped together does not exceed 700 square feet (example: 7 canopies in a row, each of which does not exceed 10 x 10).
• Cooking activities are prohibited unless the total area of all individual canopies that are grouped together does not exceed 700 square feet.
• Shall provide a portable fire extinguisher in any tent or canopy that is performing cooking activities.
• Minimum rating for the fire extinguisher shall be 2A:10BC EXCEPT
• When cooking with pooled oils, greases, or fats, such as a wok or deep fryer, a Class K fire extinguisher shall be provided.

hereinafter referred to as “Vendor” and Bend Summer Festival, City of Bend, Lay It Out Events, & James Kone (Konehead Productions) hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in Oregon WinterFest the undersigned hereby agrees to the following:

1. Vendor shall indemnify and hold harmless the Committee from any claims or liabilities resulting from Vendor’s performance, including any and all loss, damages or expenses caused by negligent acts, statements, errors or omissions of Vendor and its agents.
2. Vendor will indemnify, defend, and hold Lay It Out Inc. and its directors, officers, employees, and agents harmless from any and all claims or liability (including without limitation any taxes, penalties, interest, costs, or attorney fees) asserted by any third party that results from or arises out of Vendor or Vendor's Personnel performing the Services under this Agreement.
3. Contractor will maintain adequate and reasonable liability insurance covering Contractor's performance under this Agreement. At any time, upon Lay It Out Inc.’s request, Contractor will submit to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance. Contractor acknowledges that Lay It Out Inc. will not provide insurance coverage for Contractor.
4. Contractor will maintain in force any workers' compensation and unemployment insurance required by law relating to Services performed under this Agreement and will at any time, upon request of Lay It Out Inc., provide to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance.
5. Vendor agrees to abide by the rules and regulations of Bend Summer Festival. Vendor understands that they may not be asked to participate in future Bend Summer Fesival events if they are in violation of Bend Summer Festival policies and they will lose their deposit.