ADA: In an effort to make the Bend Summer Festival and all our events accessible for everyone we ask that you pay attention to the following accessibility guidelines from the City of Bend:
- Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
- All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
- Price lists should be hung 36-39 inches from the ground.
Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.
Fees:
- $250 for every 5x5 space (canopy provided; please note that the 5x5 canopies do not have side curtains)
- $350 for 10x10 Nonprofit Organizations
- $450 for 10x10 Standard Inline Space
- $500 for 10x10 Inline End Cap Space
- $700 for 10x10 Frontline End Cap Space
- $1,000 for 10x20 Standard Inline Space
- $1,200 for 10x20 Inline End Cap Space
- $1,500 for 10x20 Frontline End Cap Space
- Other size combinations can be negotiated by contacting Jim Kone.
- Please submit booth fees after receiving your invoice.
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire Prevention Division at 541-322-6309. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Saturday, July 10 11am-8pm, Sunday, July 11 11am-5pm (please note that you are welcome to stay open later on Saturday evening, but we do require that all vendors stay until at least 7pm)
Inclement weather: Bend Summer Festival takes place rain, snow or shine as well as in high-wind. No refunds will be granted due to weather. No exceptions.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
- Bend Summer Festival, 704 NW Georgia, Bend, OR 97703
- Lay It Out, Inc, 704 NW Georgia Ave, Bend, OR 97703
- Konehead Productions, 20610 Jayhawk Lane, Bend, OR 97702
Please send all certificates to jim@koneheadproductions.
Certificates must be received two weeks prior to event start date.
Parking & Loading/Unloading:
Vendors will be given a set up time prior to the event. These times will be strictly abided by so as to keep traffic flowing as much as possible. Parking during the event is the responsibility of the vendor. No vehicles will be allowed to remain in the event area. At no point should the alley way be blocked. Please load and unload as quickly as possible to allow other vendors in. Event vehicles may come on to the event site, following the conclusion of the event (Sunday after 5pm), only after officially "checking out" with the on-site vendor coordinator. Please load and unload as quickly as possible to allow other vendors in. If you need assistance, please let a Lay It Out Events staff personnel know.
Security: Vendors may leave booths set up overnight. Lay It Out Events will be providing overnight security, however, Lay It Out Events is not responsible for any loss, stolen, or damaged items.
Tents and Weights: You will need to provide your own tent, weights, tables, linens, signage and decor display items. Your canopy must have side curtains to close at night or for foul weather.